This article relates to users who are integrated with both Stripe and Xero in GeoOp. If you are not yet integrated with Stripe, you can read about our main Stripe Integration here.

You can now reconcile your payments more easily with the help of clearing accounts in Xero. Now you and your team can collect payments instantly while keeping admin work to a minimum - saving you time and reducing any unnecessary stress.

Once you’ve connected Stripe you’ll gain access to the new one-click feature. With this improvement, Collecting Payments Online also creates an invoice automatically and syncs to your Xero account.

Need a refresher on Stripe? click here

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You can collect your GeoPay payments as normal - by going to a Job with billable charges and clicking the 'Collect Online Payment' button. Once you have filled out the details for the payment click 'Collect $XX.XX' button. And you’re done! - as soon as you click Create, an invoice will be created and synced to Xero automatically.

You can check more details of the created invoice on your Xero account.

In the Contacts section of Xero, the created invoice will appear in the "awaiting payment" status until payment has been finalised.

Checking your payments across Stripe and Xero to see if they match against your bank statements can be a bit of a headache. GeoOp lets you more easily reconcile your payments between Stripe and Xero with the help of Clearing Accounts.

A clearing account is a temporary account that contains all the costs or amounts that need to be transferred to another account (such as your bank). With the clearing account, in Xero, you’ll have all your GeoOp Online Payment related payments in one place for easy reconciliation. That way all your payments are easy to review and manage, rather than being all over the place across multiple platforms.

First set-up a GeoPay Clearing and Expense Code in Invoices > Settings

Select GeoPay on the Xero GeoPay Contact in GeoPay settings

Now on your Xero account, your invoices will appear with their respective payment status.

Under Account Transactions, select Stripe Clearing.

This will pull all the relevant transactions in one-place on the Account Transactions section of Xero, this is your clearing account.

For an easy reconciliation, once the payment flows to your business bank account, the transactions will appear on the 'Cash Coding' section of Xero.